Reliable & Accurate Outsourced Invoice Processing
Reliable invoice processing, validation, & payments to streamline your accounting department and minimize invoice fraud & payment errors.
90%+
Client Retention Rate
We have a 3-year client retention rate of over 90%. Additionally, over 87% of our clients expand their relationship with Assivo into multiple functional areas after successfully outsourcing their first process to us.
40–60%
Average Operating Cost Savings
Our client companies achieve an average cost savings of 40–60% as compared to their in-house operating costs. We convert our clients’ fixed costs into variable costs. We also reduce their recruiting, training, and retention issues.
99.95%
Accuracy & High Reliability
Our team has delivered 99.95% accuracy to our clients and continues to do so on an ongoing basis. Our operations are built to maximize accuracy, while maintaining industry-leading uptime. Our clients rely on Assivo to work on their most mission-critical processes.
Fast & Secure Invoice Processing from
Partner with Assivo to leverage the top offshore accounting talent with the latest technology and unlock:
How We Can Help
Assivo offers end-to-end invoice processing support, including:
Invoice Capture & Data Entry
- Accurately transcribing invoice details into digital format
- Capturing key information such as invoice numbers, dates, amounts, etc.
- Verifying data accuracy to minimize errors and discrepancies
Invoice Validation & Approval Workflow Management
- Implementing customized validation rules based on client requirements
- Routing invoices through approval workflows for proper authorization
- Monitoring approval status and resolving any bottlenecks to ensure timely processing
Invoice Coding & Classification
- Assigning appropriate GL codes and cost centers to invoices
- Classifying invoices based on predefined categories
- Ensuring consistency in coding and classification to facilitate accurate financial reporting
Invoice Matching & Reconciliation
- Matching invoices with corresponding POs
- Reconciling discrepancies between invoices, purchase orders, and receipts
- Resolving issues related to quantity, pricing, or delivery discrepancies
Payment Processing
- Processing vendor payments via check, ACH, or wire transfer
- Ensuring timely and accurate payment scheduling
- Reconciling payments with invoices and purchase orders
- Addressing payment discrepancies
Reporting & Analytics
- Generating regular reports on invoice processing metrics & KPIs
- Analyzing trends and identifying opportunities for process improvement
- Providing insights to clients for better financial decision-making
The Benefits of Outsourcing Invoice Processing
By partnering with Assivo, you can optimize your labor stack and address complex domestic labor issues like:
Rising Labor Costs
Reducing your reliance on expensive in-house staff wages, benefits, office space, training, and dedicated software tools to handle repetitive, time-consuming tasks that drag on your profitability.
Smaller Pool of Qualified Talent
Gaining access to a global and diverse talent pool so there’s always a skilled workforce ready to seamlessly integrate into your AP operations.
Costly Employee Turnover
Accessing consistent and reliable support from a dedicated team of accounting specialists to mitigate business continuity risks and operational bottlenecks.
Difficulties Scaling
Completing invoice processing tasks around the clock, no longer limited by the capacity of your in-house team.
Push for Better Work-Life Balance
Streamlining in-house employees’ responsibilities so they only focus on the critical and strategic tasks that require their unique expertise while your outsourced team handles the high-volume, tedious, and repetitive work.
Optimize Your Labor Stack with
Pay the right wage rate for the right work. Unburden your in-house teams and elevate them to take higher levels of responsibility.
Client’s Onshore Team
Goal
Performing Highest Value Work
Work
Activities Matching Employee’s Effective Wage Rate
Assivo Offshore Team
Goal
Performing Highest Volume Work
Work
High Volume Tasks That Can Be Summarized into SOPs & Checklists
Define
Share your unique challenges and work requirements, and we’ll create a custom proposal just for you.
Test
Start with a pilot program to see your workflow in action, and we’ll discuss your feedback along the way.
Launch
Go live with a fully trained team of outstanding Assivo staff. Your dedicated team will be overseen by a capable project manager to ensure your needs are met.
Manage & Scale
Provide feedback and growth metrics, and we’ll manage your team’s productivity, work output quality, and size.
Fastest Onboarding in the Industry
We move fast and have the ability to ramp up small teams in 1–2 weeks and larger scale outsourcing initiatives in 3–6 weeks. We respond rapidly to all client requests and needs.
Cost-Effectiveness
We believe in providing extraordinary expertise and reliability at an ordinary cost to our clients. Our pricing is transparent, predictable, and highly competitive.
Flexible & Customized
We build every outsourcing solution from scratch and have the ability to handle complex and customized needs.
High Standards
Our quality assurance framework and our project management expertise allow us to deliver remarkable outcomes for our clients.
Scale Seamlessly
As your business grows, we will support you at each step of the way and scale our teams seamlessly to meet higher demands. We also offer discounted scale pricing for high volume requirements.
Knowledge & Expertise
Given our deep body of experience, we’ve likely seen situations like yours in the past and can pattern match quickly to arrive at the best commercial outcomes.
Software Fluency
We have expertise and experience using 300+ of the most common software tools, and we also have in-house automation capabilities to tackle the most challenging scale problems.
Long-Term Reliability
Most of our client relationships are multi-year endeavors, and we aim to be reliable, transparent, and thoughtful throughout the course of our partnerships. We earn our business every single day through good work and professional conduct.